Position: Assistant Director, Program
Number of vacancies: One (01)

Job Responsibilities:

The incumbent’s main responsibilities include, but are not limited to-

  • Plan and organize events from concept to finish following the preference of the team and partner organization and with attention to financial and time constraints
  • Understand requirements for each event. Communicate with the donor or the partner organization to understand their wants, needs, and special requests for the event.
  • Coordinate with other team members of the research, creative, procurement and accounts department for event planning and execution.
  • Work with and give guidance to volunteers and staff involved in event planning and execution.
  • Draft agenda of events, prepare travel plan and develope different promotional activities to promote the event traditionally or digitally with the assistance of the project coordinator or the Communication Officer.
  • Prepare checklist for events and update it when required.
  • Prepare a tentative invitee list and invite them. Update the list accordingly.
  • Work closely with the procurement team to select the most suitable location or venue; book, prepare and arrange it for the event. Visit the venue if needed.
  • Communicate with vendors such as photographers, event management vendor, caterers, technical and transportation services on a variety of goods and services like security, lighting, sound equipment, displays, stages, food and drink and any other essential item to ensure the success of the event.
  • Do final checks on the day of the event (e.g. seating arrangements, food, sound system) to ensure everything meets standards.
  • Oversee event happenings, ensure details are handled as planned and act quickly to resolve problems.
  • Evaluate event’s success, document  the learnings and submit reports
  • Organize grassroots consultation and maintain regular communication with the local partner organization for consultation planning and execution.

Qualification Requirements:

  • Minimum bachelor’s degree from any reputed University.
  • Graduate with a major in hospitality management, public relations, communication or relevant field is preferred

Experience Requirements:

  • 1 to 2 year(s)

Additional Requirements:

  • Age 22 to 35 years
  • 0 to 1 year of demonstrated experience in event coordination and a proven track record of organizing successful events.
  • Ability to work with minimum supervision, pay attention to details, meet deadlines, maintain accuracy and confidentiality in performing responsibilities.
  • Excellent communication and representative skills (written, oral).
  • Excellent vendor management skills and outstanding communication and negotiation ability.
  • Proficient in MS Office.
  • Cultural sensitivity and ability to work in a team setting.

Starting Salary:

  • BDT 25,000 during the probationary period
  • BDT 30,000 after the satisfactory completion of 3 months probation period

Other Benefits:

  • As per organization policy.

Job Duration:

  • Full-time (after the satisfactory completion of 3 months’ probation period)

Duty Station:

  • Dhaka, Bangladesh
  • The job may also involve occasional travel outside of Dhaka if required.

Application Deadline:

  • 20 May 2021

Application procedure:

  • If you believe you are the right candidate for the position, please submit the followings as a part of your application to hr.iid.recruit@gmail.com with the subject line ‘Assistant Director, Program’ on or before Thursday 20 May 2021:
    • A complete CV (maximum 3 pages) with signature a recent photograph.
    • An Assignment on the following question:

    Suppose IID will organize a 5-days residential workshop outside of Dhaka.

    1) Develop a checklist for workshop planning and execution, and

    2) Write a brief description on how to ensure covid protocol during the event.

     

    Only short-listed candidates will be contacted for the final selection process.

    IID is an equal opportunities employer and does not discriminate between sex, religion, age, ethnicity or disability.

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